Thomas Allen, Inc

CO ADM Office Assistant Jobs at Thomas Allen, Inc

Sample CO ADM Office Assistant Job Description

CO - ADM - Office Assistant

Thomas Allen is Hiring an Office Assistant!

LOCATION:  West St. Paul, MN

HOURS AVAILABLE:  40 hours/week, Monday - Friday 8am - 4:30pm

JOB SUMMARY:  As the Office Assistant, you will be responsible for supporting Thomas Allen in providing administrative and clerical assistance to the corporate office and field employees. 


  • Answer phones and greet and assist all outside visitors in a professional and courteous manner
  • Perform word processing duties, including reviewing, revising, and creating forms and newsletters
  • Maintain office supply inventory
  • Carry out clerical duties such as filing, copying, and printing
  • Mail outgoing correspondence and distribute incoming mail
  • Schedule training and conference rooms
  • Perform other duties as assigned


  • High School Diploma (or equivalent) required
  • 1 year of related experience
  • Strong phone and word processing skills
  • Ability to professionally communicate verbally and in writing in English with management, field employees, and outside vendors
  • Ability to utilize computer programs and applications such as the MS Office Suite (Word, Excel, Publisher)
  • Superior organization skills
  • Background clearance
  • Valid driver's license, reliable vehicle, acceptable driving record, and proof of auto insurance required
  • Must be 18 years or older


  • Ability to perform sedentary work at a computer for extended periods


To view other open positions, click here.

Thomas Allen, Inc. is a social services agency that provides a variety of person-centered services to individuals with disabilities throughout the state of Minnesota. Our team of nearly 800 employees are key players in assisting individuals served with group home support, semi-independent and independent living, case management, care coordination, and guardianship. As our agency continues to grow, we are looking for team members who are passionate about providing services that empower those we support.

Join our team and make a difference!

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