CO - ADMIN - Office Manager

Thomas Allen is Hiring an Office Manager!

LOCATION: West St. Paul, MN. This position is in-person at our corporate office.

HOURS AVAILABLE: 40 hours/week, Monday - Friday 8am - 4:30pm with some flexibility required

BENEFITS SUMMARY: Health/Dental/Vision Insurance, HSA, Life Insurance, Long and Short Term Disability, 401k, Paid Time Off, Paid Training, Discount Tickets to Local Attractions, Service Recognition Awards, Employee and Rookie of the Month Awards, Referral Bonuses, Capella University Discount, Tuition Reimbursement & more!

JOB SUMMARY: As the Office Manager, you will be responsible for supporting Thomas Allen in providing administrative and clerical assistance to the corporate office and field employees.

DUTIES INCLUDE:

• Hire, train, schedule, oversee, and evaluate Administrative Support staff
• Coordinate and distribute all incoming work to Administrative Support staff
• Work with I.T. staff in the development of databases to assist divisions as necessary
• Oversee maintenance, supplies, and operation of all office machines
• Forms management
• Complete revisions and additions to all existing policy books, and maintain master files
• Answer phones, perform operator/messaging duties and greet and assist all outside visitors in a professional and courteous manner
• Perform word processing duties, including reviewing, revising, and creating forms and newsletters
• Carry out clerical duties such as filing, copying, and printing
• Mail outgoing correspondence and distribute incoming mail
• Schedule training and conference rooms
• Perform other duties as assigned

QUALIFICATIONS:

• High School Diploma (or equivalent) required. Some related college experience preferred
• 1 year of related experience and a minimum of 2 years of office experience
• Strong phone and typing skills
• Ability to professional communicate verbally and in writing with management, field employees, and outside vendors
• Ability to utilize computer programs and applications such as the MS Office Suite (Word, Excel, Publisher)
• Superior organization skills
• Background clearance
• Valid driver's license, reliable vehicle, acceptable driving record, and proof of auto insurance required
• Must be 18 years or older
• Ability to communicate in English, both written and verbally

PHYSICAL REQUIREMENTS:

• Ability to perform sedentary work at a computer for extended periods
• Able to occasionally lift and carry up to 50lbs

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Thomas Allen, Inc. is a social services agency that provides a variety of person-centered services to individuals with disabilities throughout the state of Minnesota. Our team of nearly 800 employees are key players in assisting individuals served with group home support, semi-independent and independent living, case management, care coordination, and guardianship. As our agency continues to grow, we are looking for team members with diverse perspectives and backgrounds who are passionate about providing services that empower those we support.

Thomas Allen, Inc. is an Equal Opportunity and Affirmative Action Employer of all people without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, veteran's status, membership or activity in a local human rights commission, or status with regard to public assistance.

Join our team and make a difference!

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