Thomas Allen, Inc

CO Administrator Jobs at Thomas Allen, Inc

Sample CO Administrator Job Description

CO - Administrator

Thomas Allen is Hiring an Administrator!

TO APPLY: Please submit an internal application via ApplicantPro including a current resume and cover letter.

LOCATION: Office in West St. Paul, MN (temporarily remote)

HOURS AVAILABLE: Full-time, flexible salaried position

JOB SUMMARY: As the Administrator, you will have the primary responsibility of ensuring the smooth operation of all divisions within the company.



  1. Directly supervise a team of assistant administrators and program directors, including hiring, orientation, training, evaluations, PTO approval, terminations and providing ongoing support to them.
  2. Review and provide approval for all employee leave of absence requests, funeral leaves, certain telecommuter contracts, and requests for donation of PTO.
  3. Facilitate various monthly and yearly employee rewards programs.
  4. Review and provide final authorization for employee suspensions and terminations and other personnel-related decisions.
  5. In tandem with HR, review, develop, and/or maintain plans based on various company survey results.
  6. Act as the primary lead in the review and follow up to any HIPAA breaches.
  7. Keep abreast of current training needs and provide direction to HR and Training departments.
  8. Review all work done by committees and provide support and guidance as needed.
  9. Maintain memberships with various state professional organizations and serve on select committees.
  10. Be knowledgeable and comply with company Affirmative Action plan.

Service Provision:

  1. Ensure all services provided throughout the company are of a high quality, consistent with Thomas Allen's philosophies, and in compliance with licensing and contractual expectations.
  2. Maintain a working knowledge of division/ service areas and persons served by those divisions. This includes providing support to managers and being on-call 24/7 for emergencies.
  3. Act as a liaison between each division and service recipients, family members, community individuals and groups, day programs, and governmental or contracting agencies.
  4. Oversee all VA incident reports, including review, plan development and implementation, tracking, and follow up.
  5. In certain instances, review and facilitate Request for Approvals (RFPs).
  6. Facilitate several monthly meetings with various groups within the company.
  7. Facilitate company and division strategic planning initiatives.

Serve as Director of Guardianship Services:

  1. Be available to service recipients, family members, and county personnel for programmatic concerns and conduct audits.
  2. Attend certain meetings and trainings
  3. Records management, contract implementation, and providing support to manager.

Other General Responsibilities:

  1. Policy and form development, review, and approval.
  2. Oversee big-picture financials of company, including meeting with Finance Director, providing billing summaries, reviewing and responding to company growth, and reviewing and signing all contracts, among other things.
  3. Oversee licensing and compliance, including attending audits and licensing visits, completing applications and documentation, auditing various departments, and serving as company representative to DHS.
  4. Act as liaison between program directors and CEO and Finance Director.
  5. Perform public relations and act as representative to community at large.
  6. Responding to crises and providing leadership to the company as a whole.
  7. Other duties as assigned.


  • Bachelor's degree in Social Work, Psychology or a closely-related field
  • Minimum of 8 years in managing or directing the delivery of social services
  • Ability to utilize computer programs and applications such as word processing, spreadsheets and database management
  • Exceptional ability to work effectively under pressure and meet deadlines
  • High level of integrity, competency, and sense of urgency
  • Flexibility and nimbleness in changing environments and situations
  • Superior organizational skills
  • Background clearance
  • Valid driver's license, acceptable driving record, and proof of auto insurance required


To view other open positions, click here.

Thomas Allen, Inc. is a social services agency that provides a variety of person-centered services to individuals with disabilities throughout the state of Minnesota. Our team of nearly 800 employees are key players in assisting individuals served with group home support, semi-independent and independent living, case management, care coordination, and guardianship. As our agency continues to grow, we are looking for team members who are passionate about providing services that empower those we support.

Join our team and make a difference!

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